Stanhoe Parish Council

Minutes of Parish Council Meeting

Held on Wednesday, 16th March 2022 at 6.00pm
in the village Reading Room

Clerk to the Council – , tel 01485 518570


Mr D. Lord (DL)                     Chairman 
Mr M. Wilson (MW)
Mr B. Gorton (BG)
Dr S. Shaw (SS)
Mr T. Fitzjohn (TF)


Mrs R. Birkin (RB)
Miss R. Brown (RBR)

In attendance:

2 members of the public

1. To consider apologies for absence: RB and RBR had given their apologies.

2. To consider approval of the minutes of the last meeting held on 12th January 2022: No queries were raised and the minutes were passed and signed by the Chairman.

3. To record declarations of interest in any item to be discussed: No declarations of interest were made.

4. To adjourn meeting to allow public participation:  The 2 members of the public explained that plans for a Jubilee Event on Saturday 4th June 2022 were in the early stages. It was likely the event would include hot food and a Pimms bar with attendees also able to bring their own food and drink should they wish. A choir would sing and there would be other recorded music played. They further explained that a meeting would be held on 17th March 2022 to progress the plans. They made a formal request that the Parish Council underwrite the event in case of a loss. Whilst a loss was felt to be unlikely, it would enable assurance to be given at the meeting on 17th March. Councillors agreed unanimously to underwrite the proposed Jubilee event.

5. The Queen’s Platinum Jubilee Celebrations: MW, as the Council’s representative, would attend the meeting on 17th March and update Councillors following the meeting.

6. Go to Town Bus Service: The Clerk had contacted WNCT who confirmed that there were no plans for any additional bus services to or from Stanhoe to those already in place. TF suggested that if individuals could get assistance with transport to Burnham Market then that would allow them to use a wider bus service. The Clerk would contact the BMACCS coordinator to see whether this service could be utilised for travel from Stanhoe to Burnham Market.

7. Parish Emergency Plan: The Parish Emergency Plan had not been reviewed for a number of years. The Chairman asked the Clerk to email the current plan to Councillors and requested Councillors review the plan and report back at the next meeting with their views on the content, validity and necessity for such a plan.

8.  SAM 2 Update: The SAM 2 had been working without issue. The fastest recorded speeds within the 30mph limit from 1st January 2022 to 3rd March 2022 had been:

Date Time Speed Sign Position
3rd January 17:45 55mph Pond facing Burnham Market
21st February 05:50 55mph Longwall Barn facing Pond

During January 24,144 vehicles passed the speed sign, in February, (up to 3rd March) the figure was 11,726 vehicles.

9. Egmere Meeting – 27th January 2022: MW had attended the meeting virtually, the minutes were still awaited. The Clerk would hasten.

10. Children’s Play Area - Update: DL had hastened the contractor on 2 occasions to ascertain whether the shackles and caps would be replaced or whether they could be purchased on a ‘self-fit’ basis. No response had been received so DL would chase again.  BG and DL would arrange for all the play equipment to be power cleaned from mid-April onwards.

11. Parish Update Session by the BCKLWN: The Clerk had hastened for confirmation of when the rearranged session would be held but still awaited a response.

12. War Memorial: It was understood that RBR had obtained details of local stonemasons who may be able to give advice and/or carry out restorative work to the War Memorial. The Clerk would obtain these details from RBR and pass to the Chairman. A site visit and a quotation for cleaning and refurbishment would then be arranged.

13. Memorial Plaque: The presentation, by a Deputy Lieutenant of Norfolk County Council, of a specially commissioned memorial plaque to commemorate the resilience of the Stanhoe community during the time of the pandemic would take place at the Annual Parish Meeting on 11th May 2022. Finer details would be made available as they become known.

14. Tractors in the Village: The Clerk had contacted the Police and the Highways Department regarding tractors transiting the village and mounting the grass verges rather than slowing down or stopping. The Police had confirmed that as no offences were being committed they were unable to assist; the Highways department advised that over running on grass verges in a rural location was a regular occurrence and is actually what verges are for. The Highways Department was therefore unable to offer any assistance.

15. Broadband Issues: The Clerk had contacted the Project Manager at Norfolk County Council in respect of a Broadband upgrade issue for a Stanhoe resident. The resident had subsequently been contacted and assured that a review of the availability of FTTP services to their property would be undertaken by Openreach.

16. Planning Applications and Information: The following planning applications had been received or decided upon since the last meeting:

Application Number Proposal Decision
Replacement dwelling and garage

Grange Cottage
Docking Road
Application permitted on 17th January 2022

17. Financial Report and approval of payments: Up to date income & expenditure accounts, budget report and bank statements were circulated to Councillors by the Clerk. No queries were raised.

Approval was sought and agreed for the following payments:

Chq No Payee Reason £
100849 BCKLWN Dog Bin Emptying 197.60
100850 NALC Subscription 2022/23 95.94
100851 MEHM Trust Hall Hire 2021/22 150.00
100852 D. Scales Village Maintenance 240.00
100853 W. Leighton Salary January & February 2022 325.68
100854 HMRC PAYE January & February 2022 81.40
100855 W. Leighton Clerk’s Expenses – Printer Ink 119.85

18. Resident’s Concerns/Issues Raised after the Agenda was Published:

None had been received.

19. Items for the Next Agenda – Meeting of 11th May 2022:

The Queen’s Platinum Jubilee Celebrations
Go to Town Bus - Update
SAM 2 – Update
Children’s Play Area – Update
War Memorial
Egmere Meeting Minutes– 27th January 2022
A Paperless Parish Council
Provision of a Defibrillator
Public Footpaths and Rights of Way

No other items were discussed and the meeting closed at 7.25pm.