Stanhoe Parish Council

Minutes of Parish Council Meeting

Held on Thursday, 8th November 2018 at 6.00pm
in the village Reading Room

Clerk to the Council – , tel 01485 518570


Mr. D. Lord (DL) Chairman 
Miss. R. Brown (RB)
Mrs. J. Lord (JL)
Mrs. R. Birkin (RB)

Mr M. Roche (MR)
Mr. D. Bridge (DB)                  

In Attendance:          
4 Members of the Public

1. To consider apologies for absence:  MR and DB had given their apologies.

2. To consider approval of the Minutes of the last meeting held on 19th September 2018:  No queries were raised and the Minutes were passed and signed by the Chairman.

3. To record declarations of interest in any item to be discussed:  No declarations of interest were made.

4. To adjourn the meeting to allow for public participation:  The public in attendance had no issues to raise.

5. Upkeep of the Village Pond: The Chairman had contacted several separate agencies requesting advice on maintaining the pond during periods of severe drought; none of the agencies contacted were able to offer advice. RB suggested that DB was knowledgeable regarding ponds and thought his views should be gained in the first instance. MR (Apologies) had written to the Clerk praising the condition of the Bircham pond and its surroundings. The Clerk would contact the Bircham Parish Clerk to ascertain who undertook the landscaping.

6. Reading Room Lettering: MR, via email, had advised Council that it was the intention of the MEHM Trust to place lettering on the north gable end wall of the Reading Room identifying the building in 12” letters as ‘Village Hall & Reading Room’. The style of lettering would be Times Roman bold and the colour off-white. The Parish Council had no objections to this proposal.

7. Rangers Visit: Councillors highlighted that the Rangers no longer appeared to undertake village tasks that they had previously undertaken. The village map had not been cleaned and the hedge opposite the pond had not been cut as the Highways department stated it was a ‘privately owned’ hedge. RB agreed to talk to the tenant managing the field behind the hedge to establish if the hedge could be cut. The Clerk would obtain clarity from the Highways department on the remit of the Rangers.

8. SAM 2 Update: The Chairman advised Councillors that the following speeds had been recorded whilst the SAM 2 was positioned near the Duck Inn:        

Date Time Speed SAM 2 Position
8 August 2018 4.50pm 90 mph Pond Facing Docking
2 November 2018 11.55pm 70 mph Pond Facing Burnham Market

The Chairman would liaise with the Speedwatch Coordinator and the Police to establish who the data collected from SAM 2 should be sent to.

9. Playing Field:

Dog Bin Provision and ‘No Dogs’ Signs:
 MR, via email, confirmed that the BCKLWN had approved the siting of a dog waste bin on the playing field. The Clerk would now obtain a quote for the purchase of a new dog waste bin. The MEHM Trust would purchase new signs for the playing field, ‘NO DOGS allowed on the Playing Field UNLESS dog walkers pick up dog waste’.

Play Equipment Inspection: The Clerk would arrange for the annual inspection of the children’s play equipment.

Half Pipe Skate Ramp: Councillors were originally under the impression that the MEHM Trust would be responsible for the funding and installation of a half pipe skate ramp, but this did not now appear to be the case. The Chairman would discuss this with the Chairman of the MEHM Trust. In the interim, the Clerk would establish the costs involved in the installation of a similar ramp in Docking and speak to the Parish Council’s insurance company to ascertain any impact that there may be on the insurance premium.

10. Better Broadband for Norfolk (BBfN) - Update: A further update would not be available until the end of the 2nd week of November.

Update Received 13th November 2018: Cabinet technically complete and currently being commissioned.  Services expected to be available by the end of the November.

This update relates to Solution 1, covering Docking Road, Burnham Road and Station Road.

11. Parish Council Vacancy – Interested Parties: One declaration of interest had been received and discussed, and a second verbal declaration of interest had been made. The formal declaration of interest will be reviewed following the conclusion of this meeting.

12. Planning applications and information:  The following applications had been received:

App Number Proposal Council Response

Demolition of existing dwelling and outbuildings and erection of replacement dwelling and detached garage with living space above.


Docking Road

Application supported by the Parish Council. Comments had already been submitted to the BCKLWN

Extensions and alterations to dwelling (retrospective):

The Lodge
Docking Road

Application permitted by the BCKLWN.

13.       Financial Report and approval of payments: Up to date income & expenditure accounts, budget report and bank statements were circulated by the Clerk. No queries were raised.         

Approval was sought and agreed for the following payments:

Chq No Payee Reason £
100746 D. Lord Parish Council Laptop for SAM Downloads 378.25
100747 W. Leighton Salary September and October 2018 303.86
100748 W. Leighton Expenses September and October 2018 49.99
100749 HMRC PAYE September and October 2018 76.00

14. Resident’s Concerns/Issues raised after the Agenda Published: The following items were brought to the attention of the Clerk after the Agenda had been published:

Tree Opposite Fern Cottage: The Clerk had again written to the landowner but to date no response had been received. The Parish Council felt it had now done as much as it could to assist with this issue.

Village Gateways: The Clerk had obtained quotations for a number of village gateway options which would be circulated to Councillors, by email, for consideration. The Clerk reminded Councillors that bids for the Parish Partnership Scheme had to be submitted by 7th December and, on that basis, Councillors requested that the Clerk arrange for the Highway Engineer to come to Stanhoe to discuss possible locations.

BMACCS: A letter had been received from the BMACCS Coordinator thanking the Parish Council for their kind donation.

15. Items for the next Agenda – meeting of 10th January 2019: 

Upkeep of the Pond
Village Gates

No other items were discussed and the meeting closed at 7.05pm.