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Stanhoe Parish Council

Minutes of the first Parish Council Meeting following election of new Councillors

Held on Tuesday, 19th May 2015 at 9.00 am
in the village Reading Room

Clerk to the Council – , tel 01485 518409


Mr. T. Austin (TA)
Mr. D. Bridge (DB)
Mrs. R. Brown (RB)
Mr. D. Lord (DL)
Mrs. J Lord (JL)
Mr. M. Roche (MR)
Mr. A. Upton (AU)

1. Signing of necessary documents by new Councillors

All members signed and submitted to the clerk the following documents which were witnessed as appropriate:

  • Acceptance of Office
  • Register of Pecuniary Interest
  • Dispensation for those with disclosable personal interests
  • Codes of Conduct

2. Appointment of Chairman & Vice-chairman

In the interests of continuity, AU proposed that TA be elected Chairman for a further year to allow time for new councillors to become more familiar with the running of the council. TA stated his willingness to accept the chairmanship for a year. The proposal was seconded by DL and unanimously agreed. RB proposed DB as Vice-chairman which was seconded by MR and also unanimously agreed.

3. Appointment of cheque signatories

All cheques issued by the council require to be signed by any two of the three signatories on the bank mandate. Two of the signatories had resigned from office prior to the election leaving only RB as a signatory. It was agreed that the two replacement signatories would be TA and MR. The clerk completed a new bank mandate accordingly.

4. Repairs to playground equipment

One of the playground items, the swinging steps, required a new supporting cross beam. The outgoing council had requested a quotation for the cost of repair from the suppliers who had given a price of £320 plus VAT. After some discussion, it was agreed to proceed with the work. Some councillors mentioned the problem of dog walking and dog fouling on the playing fields. This is a recurring problem in spite of notices stating that no dogs are allowed on the field. It was agreed that this item should be placed on the Agenda for the next meeting.

5. Dates and times of future meetings

The provisionally arranged dates for the remainder of 2015 were confirmed as 9th July, 10th September and 12th November. In future, meetings may have to start at the later time of 7.15 pm due to some work commitments.

No other matters were discussed and the meeting closed at 9.45 am.